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Sponsors and Exhibitor Info

Exhibitors are expected to have at least one person in the booth during the break and lunch times listed below.

Saturday May 27th
Move-In: 13:00 – 17:00

Sunday May 28th
Morning Break: 10:30 – 11:00
Exhibitor Lunch: 12:00 – 12:30
Delegate Lunch: 12:30 – 13:45
Afternoon Break: 14:45 – 15:15
Exhibit Hall is open from 08:00 – 16:30

Monday May 29th
Morning Break: 10:45 – 11:15
Half day. Exhibit hall will be closed at 12:00

Tuesday May 30th
Morning Break: 10:45 – 11:15
Exhibitor Lunch: 12:00 – 12:30
Delegate Lunch: 12:15 – 13:30
Afternoon Break: 15:00 – 15:30
Move-Out: 15:30 – 17:00

Booth size will be 8 x 8

Each booth will include:

  • One 6-foot skirted table and 2 chairs
  • 1 curtain back wall 6 feet and 1 side wall (3 feet)
  • 1 standard electrical outlet
  • Company logo and company name on the conference website with a hyperlink to your website!
  • 2 free registrations
  • Option to purchase an additional 2 registrations at the reduced rate of $300 each

Registrations include access to all sessions, food, and beverages.

Note that booth placement is based on payment date on a first-come, first-served system.

More information coming soon

Our Customs Broker is CONSULTEXPO

Diane Labbé Deegan
Director of Sales
Tel: 514.482.8886 Ext. 2

For direct shipments to the Westin Harbour Castle, please review the fee schedule and use the label below.

Shipping Labels: LINK

Storage and Package Handling Fee Schedule: LINK


Linked below are PDF maps for the various loading/parking options available at the Conference Centre and Hotel.

Self Parking

Outside – Street, Frontenac and Loading Doc

Hotel Loading Dock

CAEP has partnered with UNIGLOBE Premiere Travel Planners which has reduced booking fees by 50%, the cost is $35.  We urge everyone to take advantage of this service. The nominal booking fee ensures there is a dedicated Uniglobe team member available 24/7 to assist with initial booking and with making alternate travel arrangements if your travel plans are disrupted for any reason. For Travel Assistance from 0900 to 1700, Monday to Friday, contact:

CAEP has partnered with GES Show Services

You can find the complete Exhibitor Kit by clicking HERE