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Exhibitor Information

NOTE: The exhibit area is carpeted and has free WiFi throughout the facility.

All booths come with one 6 foot skirted table, 2 chairs, wastebasket and one standard electrical outlet.

Exhibitor Kit

CAEP 2024 Open Concept Floor Plan

In response to 2023 feedback, this year we are excited to announce our exhibit space will not be in a traditional exhibit hall, instead, exhibit space will be in a common area to maximize your exposure and promote a more inclusive exhibit experience. Take advantage of the opportunity to network with physicians as they move from one session to another.

Numbers in black indicate the location is no longer available.

Updates to the floor plan are done daily, before sending your selection, please review this page to ensure your numbers are still available.

Thank you

The full program is available HERE

The exhibit floor is open from 7:30 a.m. – 5:00 p.m. The times listed below are when traffic is expected but you are free to stay until 5:00 p.m. there are events after the last refreshment break taking place on the lower floor.

Exhibitor Move-In
Saturday June 8th 2:00 p.m. – 6:00 p.m.

Exhibit Hours
Sunday June 9th 7:30 a.m. – 3:30 p.m.
Monday June 10th 7:30 a.m. – 1:00 p.m.
Tuesday June 11th 7:30 a.m. – 4:00 p.m.

Exhibitor Move-Out
Tuesday June 11th 4:00 p.m. – 5:00 p.m.

Visit the Travel information page for Air Canada and Westjet promo codes

We have secured two hotel blocks. To take advantage of the discounted prices, visit the Hotel information page.

The software is app based so there’s no additional equipment to rent. It’s integrated with the CAEP Conference app and has post conference reporting capabilities. This option is available for purchase and is included on the registration form.

Deadline to purchase is May 31, 2024

Exhibitor 1 license = $400
Exhibitor 3 licenses = $625

Non-Profit 1 license = $250
Non-Profit 3 licenses = $400

If you are unable to attend the conference in person, we also have two corporate branding options available that do not require attendance or the purchase of a booth. They are also available as add-ons if you wish to expand your exhibitor/sponsorship package level.

$5K – Fast and portable phone charging banks – including branding – will be placed at the registration desk for visibility. Eight individual, portable power banks that the physicians can use to charge their cell phones.

$3k – Support the Delegates’ food & beverage and be acknowledged with placecards and signage with: “Enjoy your morning/afternoon break – Compliments of COMPANY NAME AND LOGO”

Our official Customs Broker is ConsultExpo
Contact: Stefanie Lane
stefaniel@consultexpoinc.com
Tel: 514‐482‐8886 ext. 9

NOTE: TCU Place does not accept deliveries. For shipping and advance warehousing, please see the Exhibitor Kit

Street metered parking (hourly) is available around the building and there’s a parking lot across the street called Midtown plaza parking which has hourly and day rates. The daily rate is currently $12.00.

Exhibitors may load in at the front of the building and use the main elevator depending on how many items you have, or you can use the freight elevator for any booths with larger items. Once, you have unloaded, you will have to move and park your vehicle. Vehicles cannot be left in the loading area unattended.

Signs will be posted in the lobby with directions to the setup area.

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