Want to expand your reach beyond the booth and stand out from the crowd?
Check out our amazing additional opportunities below.
For more information, please contact Gisele Leger gleger@caep.ca
or by phone 1-800-463-1158 ext. 10

Set-Up Tear-Down
Saturday May 25th Tuesday May 28th
11:00 a.m. – 5:00 p.m. 3:00 p.m. – 6:00 p.m.

NEW THIS YEAR – Booth personnel are welcome to attend all sessions.
NOTE: Schedule is subject to change without notice.
Please check back frequently for updates.

Date Time Title Comment/Location
Saturday, May 25 11:00 – 17:00 Booth Set-up
Sunday, May 26 08:15 – 08:30 Break Attendance is not required but the exhibit hall is open
Sunday, May 26 09:45 – 10:15 Refreshment Break
Sunday, May 26 12:00 – 13:00 LUNCH on Exhibit Floor
Sunday, May 26 14:30 – 15:00 Refreshment Break
Sunday, May 26 16:30 – 17:30 President’s Appreciation Reception in Exhibit Hall Attendance is recommended
Sunday, May 26 16:30 – 17:30 Moderated Posters Wine & Cheese Outside Exhibit Hall
Sunday, May 26 18:00 – 20:00 Welcome Event – Off-site Exhibitors are welcome to attend – this event is included with the booth personnel registration
Monday, May 27 08:15 – 08:30 Break Attendance is not required but the exhibit hall is open
Monday, May 27 10:15 – 10:45 Refreshment Break
Monday, May 27 12:15 Free Afternoon
Tuesday, May 28 08:15 – 08:30 Break Attendance is not required but the exhibit hall is open
Tuesday, May 28 09:45 – 10:15 Refreshment Break
Tuesday, May 28 12:00 – 13:00 LUNCH on Exhibit Floor (for exhibitors only)
Tuesday, May 28 14:30 – 15:00 Refreshment Break
Tuesday, May 28 15:00 – 18:00 Tear-down

To view the current list of exhibitor locations CLICK HERE

Please note: To view the current list of exhibitor locations CLICK HERE

You will receive an email with a request to submit your selection.

Please do not submit your selections in advance of receiving the email.

Thank you

Booth Selection

Exhibitors are entitled to 2 free booth personnel. NEW THIS YEAR……..registrations include access to all education sessions.

Booth Personnel

Exhibitors are entitled to 2 free booth personnel. NEW THIS YEAR……..registrations include access to all education sessions.

Extra Booth Personnel

Additional Opportunities

Conference Wi-Fi Sponsor – $7,500 includes branding application – design not included.

This option allows you the opportunity to have a branded landing page that delegates see every time they log into the wifi connection at the convention centre. The landing page is a template page, parameters would be supplied for your designers. NOTE: The email address would be replaced with a password field. The wifi password would be distributed to all delegates. We expect 900 – 1100 delegates in Halifax.

Go Green Hydration Station

EXCLUSIVE $7,500 + expanded booth space (10′ deep x 25′ wide) in a premium location

Join CAEP in pursuit of excellence and be a leader in green initiatives. Sponsor the sustainable hydration station replacing traditional plastic water bottles and pop cans. Delegates will have the ability to refill their personal water bottles at your booth or at a location of your choice. Additional benefits are listed in the benefit table.

Power Pax – Fast and Portable Phone Charging Station – $1,400 (includes branding)

The Power Pax is a convenient and portable charging station, perfect for any table top and a great way to draw delegates to your booth. Keep attendees charged up and happy with your brand in their pocket! Design templates would be provided for your designers. Includes awareness push notification.

Charging stations: $3,500 + cost of design and branding

The charging stations are a popular hot spot during breaks. Most delegates use their phones, tablets and laptops continuously during the conference and need to recharge often. The branded stations look great and help the environment, our vendor plants 50 trees for each station rented.

Conference app rotating banner $1,500

Our app is full of information including the program, meeting schedule, etc and acts as a digital agenda. In 2018, the app was accessed by 70% of the 1,100 delegates and was launched approximately 10,000 times throughout the conference. Image size is 640 px x 110 px in jpg or png format, please also include a link.

Virtual Exhibit Hall

$250 per month or save $500 by purchasing a one year placement for $2,500

Want year round exposure? The Virtual Exhibit Hall gives physicians in Canada, the opportunity to peruse your offerings at their convenience. Your company will be given space for your corporate logo, description and a link to your website. You may choose to promote a product which you will be featuring in your booth at the CAEP conference! The Virtual Exhibit Hall will be featured on both the CAEP website and the 2019 conference site. To bring attention to our virtual space, we will include a feature ad in CAEP Connects once per month.

Hotel Key Card + One Room Drop

(2 AVAILABLE) $7,500 plus 25% off cost of booth

This is an excellent way to welcome delegates to the conference, while raising brand awareness among your target audience. Each guest receives 2 key cards which are typically viewed 8–12 times per day. In addition, each set of key cards comes within an envelope where you can further showcase your brand. Cost of drop material not included.

Elevator Wraps

(2 AVAILABLE) $1,500 per elevator. Price is conditional on both elevators. Call for single elevator quote.

Transform an ordinary elevator door into a unique and innovative ad space. Elevator graphics are seen repeatedly by delegates, use this space to announce your new product or reinforce your key message in stunning graphics. Make your message the buzz of the building with elevator wraps.

Need help with design? Make your graphic look exactly the way you want by using the in-house wraps design experts. $150/hour rate applies.

Pillar Wraps

$475 per pillar wrap

Pillar Wrap’s are a perfect high-impact advertising option. Turn unused surfaces into a beacon for delegates. It’s valuable advertising space that will get you noticed even from a distance.

Need help with design? Make your graphic look exactly the way you want by using the in-house wraps design experts. $150/hour rate applies.